CUSP: Work Controls

WORK CONTROLS

RESPONSIBILITIES FOR MANAGING RISKS AND HAZARDS

Working together to manage risks and hazards

Port users have a shared responsibility to manage risks and hazards. All parties must work together and consult, cooperate and coordinate to manage risks in shared work areas and where there are overlapping duties. Where appropriate, CentrePort will facilitate this process, but all port user companies are expected to take the lead where their activity is creating the shared risk or hazard.

For this to be effective, CentrePort requires port user companies to keep them informed of their operations, any planned or unplanned changes, any new risks or hazards identified, and any issues caused by any other port users that affect them or are causing them concern.

Planning work

All work is to be planned in a way that is appropriate to the complexity of the work. Risks and hazards are to be identified at the earliest stage in planning as possible.

Where risks and hazards may affect the common areas or other port users, the port user responsible is to coordinate the process of identifying and implementing controls along with CentrePort and the other affected port users.

Pre-start hazard identification

Identification of hazards associated with the work is to be completed prior to the start of each operation by the parties directly responsible for the operation.

Before starting work a pre-start meeting is to be conducted to ensure everyone is aware of all the hazards and is clear about their role and the work plan.

Work monitoring

The port user in charge of the work is responsible for monitoring the work and regularly reviewing the risks and hazards in the workplace. The purpose of the review is to ensure that the risks and hazards are controlled as far as is reasonably practicable.

Responding to change

Any new hazards identified during the operation will result in an operational review, including the stopping of the operation where required. The purpose of this review is to ensure new hazards are understood and appropriate control measures are in place. This includes taking the lead in working with other port users who are or may be affected by the change.

Reporting Hazards

Any hazards you see on the Port must be notified either by:

  • Phoning 0508 REPORT (0508 737 678).
  • Notifying your CentrePort contact as soon as possible.
  • Immediately notifying your CentrePort contact of any potentially serious hazards.

 

PLANT AND EQUIPMENT REQUIREMENTS

Certification and lockout

All plant and equipment must hold current certifications where required.

A system to effectively lockout plant and equipment, appropriate to the equipment type and the risk, must be in place to prevent unauthorised use of the plant or equipment.

Pre-operational checks

Plant operators must carry out a pre-operational check in line with their workplace requirements and the requirements relevant to the specific plant or equipment.

In addition, mobile plant and equipment pre-checks must include:

  • a plan of the route to the designated operational areas: approval must be gained if going through restricted or other controlled areas
  • identifying and notifying other port users along the route or in/around the operational area
  • checking amber flashing beacon and reversing alarm is operating
  • checking you have clear visibility in the direction of travel (i.e. your load should not obstruct your view)
  • ensuring others in the area are aware of your intentions to move your machinery.

Operational requirements – mobile plant and equipment

  • When entering areas where other operators are working:
  1.  
    1. follow all other instructions in this document, including ‘Driving and traffic management on port’ section
    2. advise other operators of your intentions by contacting the person in charge.
  • Operate machinery in a safe and proper manner. Only use it for its designed purpose. 
  • Ensure the machinery is operated within the permitted safe working load.  
  • Be on the lookout for pedestrians at all times. Stop if any unplanned pedestrian movements are identified. 
  • Cell phones must not be used while operating mobile plant or equipment.

 

WORK CONTROL – ON LAND

Permits to Work

Work permits are required before any of the following tasks can be undertaken:

  • Confined space entry.  A confined space is any enclosed space that has restricted natural ventilation and is not intended for continual occupancy by people.
  • Hot work. Any grinding, cutting or welding in any location and the use of any electrical or battery-operated device on an oil berth. Permits for hot work on vessels are required from the GWRC Harbour Master’s office by contacting 04 388 5470 or VHF channel 14.
  • Working at height. A permit is required for any working at height where there is a risk of falling.  A rescue plan is required as part of this permit.
  • Crane/overhead work. A Crane Operating or Overweight Load application is to be submitted to   This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Please allow at least 96 hours for applications to be processed.
  • Excavations. These are to be discussed with CentrePort infrastructure during pre-planning. The purpose of this is to identify any precautions that may need to be taken e.g. location of services, contaminated soil management, etc.

 

Work permits are to be requested through your CentrePort contact and are authorised by CentrePort as follows:

  • Infrastructure and Environment team – infrastructure-related/outside work.
  • Health and Safety team – confined space entry and working at height permits.
  • Property team – work in and on buildings – hot work, working at heights and confined spaces permits.

Particular hazardous work notification

CentrePort must be advised if work notifiable to WorkSafe New Zealand is to be carried out by a port user company, before the work commences. Information about work notifiable to WorkSafe New Zealand is available at www.business.govt.nz/worksafe/notifications-forms/particular-hazardous-work.

When work notifiable to WorkSafe New Zealand is being done by a contractor directed by CentrePort, the notification will come from CentrePort or the contractor as agreed in work pre-planning. CentrePort is also to be advised of any other work that may introduce a risk or have an effect outside of the work area under your control.

Hazardous/dangerous goods

All hazardous or dangerous goods must be handled in accordance with CentrePort’s hazardous goods terms and conditions.  These can be viewed at:

http://www.centreport.co.nz/images/stories/documents/forms-manuals/general-cargo/Dangerous_Goods.pdf.

If you require further information, please contact your CentrePort contact.

Energy sources – lock-out procedures

Lock-out procedures for energy sources are to be established as part of pre-planning and strictly enforced.

Chemicals on port

A current safety data sheet must be held for all chemicals brought onto the port. All port user companies must have a register of chemicals stored on site, including maximum quantities. Port user companies are responsible for meeting regulatory requirements in relation to the handling and storage of chemicals.

Cargo handling

Standard operating procedures must be followed during cargo handling operations.

  • Never carry a load over vehicles or buildings, including tally huts, portacoms, etc.
  • Never carry cargo over pedestrians or other workers.

 

Do not place cargo or equipment on truck lay-bys, rail lines, crane rails, designated roadways, pedestrian walkways, across shed doorways, or in emergency assembly areas.

 

Cargo must be stacked in such a way that it is safe and not a danger to other port users; not impacting on other port user operations; not acting as an obstruction to other port users; not liable to cause facility damage.

Communication

Good communication systems are required for all operations. Where the operation involves machinery and ground staff working in close proximity, the system must provide for clear, two-way communications to ensure machinery and people are aware of each other’s movements. This may include:

  • two-way radio traffic communication between the stevedoring foreman and all mobile plant operators involved in movement of cargo is recommended
  • clear and precise signals and commands
  • the standard CentrePort hand signals and stevedoring terminology – see here.
  • personal headphones – these are not to be used at any time while in the port secure area as they can reduce an individual’s situational awareness.

Ships’ lines

People not involved in lines tasks must keep clear of the linesmen’s working areas on the berth until the vessel is safely moored. This is to ensure that people are clear of lines thrown from the ship to shore, and that people are out of the whiplash zone, should a line break.

Ships' lines

Mobile phone use

Mobile phones must not be used in the port secure area unless you are in:

Minimising congestion on berths

Congestion at the berth caused by plant and machinery must be minimised. A lane suitable for emergency vehicles to access ships down to the wharf edge must always be available. Machinery and vehicles must be parked in a way that enables clear visibility and flow for traffic at all times.

A temporary traffic management plan must be developed where the standard traffic management requirements need to be adjusted due to operational or logistic requirements. See "Traffic management plans" section.

Bunkering (fuel exchange)

The bunkering contractor must:

  • take steps to eliminate tripping hazards
  • warn personnel in the area of the activity by placing highly visible signage
  • maintain clear access to the gangway
  • ensure that hoses/pipes do not prevent egress on and off the vessel in case of emergencies.

 

Where the vessel’s bunker point is in close proximity to the ship’s gangway, CentrePort will endeavour to position the vessel on the wharf so that the bunkering operation is kept away from the gangway area.

Trains

Vehicle and pedestrian traffic must not go around or through barrier arms, or cross the rail lines when the alarms are operating.

When shunting is in progress, any activities that obstruct the track must cease and any obstructions must be removed.

When rail control lights and bells are operating, trains and other rail vehicles may pass at any time without further warning.

Wi-Fi and radio frequencies

CentrePort has comprehensive Wi-Fi and radio networks in place. To ensure continued uninterrupted use of these safety critical systems, no port user may install or use any radio or Wi-Fi equipment within the port without the prior approval of CentrePort’s ICT Manager on 04 495 3806.

WORK CONTROL – ON WATER

Dinghy/punt operations

All dinghy and punt operations must be certified under a Maritime New Zealand Marine Operators Safety System (MOSS) or Specified Limits Permit. If not yet certified, the operator should be making visible progress towards attaining this standard.

Before boat operations commence the following items must be addressed:

  • The task must be pre-planned.
  • There must be a designated and qualified skipper.
  • All personnel are to be trained.
  • There is to be a minimum of two crew in the boat at all times.
  • A boat checklist to be completed.
  • Adequate communications with Port Security and Beacon Hill are to be in place.
  • Port Security is to be notified – Port Security will notify Beacon Hill.
  • Personal flotation devices are to be worn at all times.

 

There is to be no fishing from dingy and punt operations.

For further information about meeting Maritime New Zealand requirements, see www.maritimenz.govt.nz/commercial/safety/safety-management-systems.

Diving

Diving around the wharves and ships is a very high-risk operation. Rigid controls are to be in place as required by the diving foreman and the diving company’s procedures. These controls must include the following requirements:

  • Any dive within 50 metres of a structure in the commercial port must have the prior consent of the Harbour Master. Beacon Hill can facilitate this consent with 24 hours’ notice.
  • Vessels with divers working and other vessels moored in the immediate vicinity of a diving operation must be included on any diving Permit to Work.
  • A rigid ‘A’ flag must be used and visible to other vessels at a distance in excess of 200 metres.
  • When diving to a vessel, the vessel must exhibit a similar flag before diving begins and while diving is in progress.
  • There must be effective communications between the ship being worked on and the divers.
  • The diver’s foreman must effectively monitor VHF Channel 14 for shipping movements that could affect them. Divers are free to use VHF Channel 14 (Wellington Harbour’s working frequency) to contact the relevant vessels.
  • Beacon Hill and Port Security must be informed advised at least 30 minutes prior to any diving work being undertaken, advising location, brief details and duration of dive activity. They must then be informed on the completion of operations.

– Beacon Hill – 04 388 5470 or 04 388 7795 or VHF Channel 14.
– Port Security – 04 495 3829 or VHF Channel 10.

  • Beacon Hill will advise of any known vessel movements within that time frame.
  • Divers must be aware of any scheduled vessel movements in the work area by way of consultation with the relevant vessel operators.
  • Commencing 30 minutes prior to the scheduled departure time of any adjacent vessels, divers are to be removed from the water. Beacon Hill is to be advised once all the divers are clear of the water.
  • Vessels in the immediate vicinity of a diving operation must also have machinery isolations/lockouts in place to ensure that engines cannot be started inadvertently or without the express authority of the diving supervisor.

 

ENVIRONMENTAL MANAGEMENT

Environmental compliance

Activities on the port must comply with a wide range of environmental requirements. These are set down in local authority plans, resource consents, site/activity specific management plans and other documents.

All port users are required to:

  • ensure they are aware of the environmental requirements relating to their site or activity
  • comply with the relevant requirements relating to their site or activity
  • consider environmental risks as part of their planning and operations
  • be familiar with the CentrePort Environmental and Sustainability Policy.

 

Information on environmental requirements is available from the:

Key environmental risks

All port users are required to manage the following environmental risks to avoid environmental incidents:

  • Contaminants (e.g. fuels, product, dust, excessive exhaust, or hazardous substances) are not to be discharged onto the ground, into the air, into storm water drains or directly into water.
  • Unreasonable noise is to be avoided, in compliance with the CentrePort Port Noise Management Plan.
  • Objectionable odour is to be avoided, particularly where odour may go beyond the port boundary
  • Light spill and glare is to be managed so that it does not affect nearby roads and residential properties.
  • Waste is to be contained and promptly removed; care is to be taken to minimise solid waste quantities sent to landfill.
  • Hazardous waste is to be stored and disposed of according to regulatory requirements.

Environmental incident management

Refer to "Incident management" section

  • Reporting – all environmental incidents and complaints that relate to the port or activities that are carried out on the port must be reported to your CentrePort contact as soon as possible, on the day that the incident becomes known.
  • Environmental incident response – CentrePort provides a small amount of spill response equipment on site. Contact the Port Security Centre or call 0800 STOP 88 (0800 7867 88) for the Port Security emergency response.

Fumigation

Fumigation operations may only be carried out by fumigators who have a licence to operate fumigation activities, issued by CentrePort.

Housekeeping

All work areas must be kept safe whenever they are unattended. This may include the following arrangements:

  • Holes securely barricaded or covered.
  • Warning signs in place for any remaining hazards.
  • Security to be posted if required.

 

Before work is completed in an area, the following tasks are required:

  • Clear the site of all hazards.
  • Remove all waste.
  • Reinstate any signage or other fixtures that were moved during the work.
  • Ensure the work area is clean and tidy.

Smoking

Smoking is not permitted in any building, structure, vehicle, ship or near any flammable/hazardous materials. Smoking butts must be disposed of in a tidy and safe manner – they must not be dropped onto the ground, into drains or into water.


SHARED AND OVERLAPPING DUTIES

The application of the requirements in the Health and Safety at Work Act in regard to managing shared or overlapping duties is set out below.

Port user companies’ duties to others

Every port user company has a primary duty of care in relation to the health and safety of workers doing their work and others affected by the work carried out by the port user company. There is no hierarchy of port user companies – the duty is on each individual port user company to manage what is theirs to manage. Where there are discrete workplaces within CentrePort in which multiple PCBUs may operate, the PCBU with the greatest ability to influence matters regarding health and safety of that workplace shall take the lead on those matters. It will still be important for all PCBUs to consult, cooperate and coordinate regarding health and safety matters.

Every port user company has a duty, so far as is reasonably practicable, to ensure that the health and safety of other persons, not just of their workers, is not put at risk from the work carried out as part of the conduct of the business or undertaking. This duty is not limited to the physical location of the workplace, or of the actions or inactions of employees, but is about the risk from the work carried out as part of the business or undertaking.

The duties of CentrePort to port users are in relation to the access arrangements, boundaries, compatibility of activities, common areas and any plant, fixtures or fittings that CentrePort provides for the business.

Port user companies to work together when duties are overlapping

Within the port environment, port user companies may have overlapping duties. Port user companies must work together to meet their duties to ensure that the work does not pose risks to people’s health and safety. Port user companies need to consult, cooperate, and coordinate activities to meet their shared responsibilities as far as reasonably practicable.

CentrePort has a role in ensuring this consultation, cooperation and coordination happens, and will facilitate this between port users where appropriate. The expectation is that ‘working together’ will be a key part of how we keep the port safe for all workers and others who use the port.

Port users cannot ‘contract out’ of their duty and there is an expectation that port user companies should monitor each other to ensure everyone is doing what they agreed.

Communication and forums

Any health and safety issues that arise during operations should be communicated to your CentrePort contact as soon as possible.  If any port user does not consider that the issue is being addressed appropriately, it must be escalated through the port user company and CentrePort until the issue is resolved.

CentrePort has a number of port user forums. The purpose of these forums is to bring the key players together to discuss and progress our shared businesses and interests. Health and safety will be a topic at all port user forums, and some forums will be established specifically to progress health and safety. Full cooperation with and participation in the forums is expected from all port users.

 
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